Home » Property Services

Property Inspections

Health & Safety/Fire Risk Assessments
Legionella Risk Assessments

Health & Safety/Fire Risk Assessments

Eljay Risk Management provide comprehensive Fire Risk Assessments and Health & Safety Inspections of commercial and residential premises.

We undertake fire risk assessments and health & safety inspections of commercial and residential properties throughout the UK.

Our fees simply reflect the size and complexity of individual properties and our transparent pricing structure enables managing agents and property managers to allocate approximate budgets before quotations have been formalised.

Discounts are available for both types of inspection (FRA and H&S) undertaken at the same time.

Our reports, which are backed up by unlimited phone and email support, are despatched in electronic signed format promptly and in urgent cases we can provide your report within 24 hours.

Example formats are available on request.

Please contact us to request a copy of our pricing structure.

Legionella Risk Assessments

HSE proposals are currently being consulted upon to publish an updated "'Approved Code of Practice (ACOP) on Legionnaire's disease: 'The control of legionella bacteria in water systems (L8)'" Therefore the information below is subject to change but, in the meantime, provides an overview of the regulatory approach to Legionella risk management.

We are often asked about Legionnaires' disease, and what needs to be done to comply with the law when identifying, managing and controlling the risks of exposure to Legionella.

The following information from the HSE website outlines the dutyholder's responsibilities which are:

  • Firstly, to carry out a risk assessment;
  • Secondly (if required), to manage and prevent or control any risks and keep the correct records.

Having water systems tested and disinfected can be expensive and is not always a legal requirement.

We are pleased to advise that we can provide this support. Further information including fees is available on request, but in the meantime we would recommend familiarisation with the following and we will be happy to provide clarification or further information on request.

To find out what you must do, follow the link to the HSE website:

http://www.hse.gov.uk/legionnaires/what-you-must-do.htm.

The following provides an overview:

As an employer, or a person in control of premises, you are required by law to take the necessary precautions to reduce the risks of exposure to Legionella, namely:

  • identify and assess sources of risk
  • manage any risks
  • prevent or control any risks
  • keep the correct records

Identify and assess sources of risk

You or the person responsible for managing risks, need to understand your water systems, the equipment associated with the system such as pumps, heat exchangers, showers etc, and its constituent parts. Identify whether they are likely to create a risk from exposure to legionella, and whether:

  • water is stored or re-circulated as part of your system
  • the water temperature in all or some parts of the system is between 20–45 °C
  • there are sources of nutrients such as rust, sludge, scale and organic matters
  • the conditions are likely to encourage bacteria to multiply
  • it is possible for water droplets to be produced and, if so, whether they can be dispersed over a wide area, e.g. showers and aerosols from cooling towers
  • it is likely that any of your employees, residents, visitors etc are more susceptible to infection due to age, illness, a weakened immune system etc and whether they could be exposed to any contaminated water droplets

If you decide that the risks are insignificant and are being properly managed to comply with the law, your assessment is complete. You will not need to take any further action, but it is important to review your assessment periodically in case anything changes in your system.

Managing the risk

As an employer, or person in control of premises, you must appoint someone competent to help you meet your health and safety duties, i.e. take responsibility for managing the control scheme.

If you decide to employ contractors to carry out water treatment or other work, it is still the responsibility of the competent person to ensure that the treatment is carried out to the required standards. Remember, before you employ a contractor, you should be satisfied that they can do the work you want to the standard that you require.

Preventing or controlling the risk

You should consider whether you can prevent the risk of legionella in the first place by looking at the type of water system you need. If you identify a risk that you are unable to prevent, you must introduce a course of action that will help you to manage the risk from legionella by implementing effective control measures, by describing:

  • your system, e.g. develop a written schematic
  • who is responsible for carrying out the assessment and managing its implementation
  • the safe and correct operation of your system
  • what control methods and other precautions you will be using
  • what checks will be carried out, and how often will they be carried out, to ensure the controls remain effective

Keeping records

If you have five or more employees you have to record any significant findings, including any groups of employees identified by it as being particularly at risk and the steps taken to prevent or control risks.

If you have less than five employees, you do not need to write anything down, although it is useful to keep a written record of what you have done.

These records should be retained throughout the period for which they remain current and for at least two years after that period. Records kept in accordance with (d) should be retained for at least five years.